Below are a number of relevant templates and forms that you may find useful when bringing a tenancy arrangement to an end:
If your tenants have been good and have maintained the property well and have paid, the rent on time, you will no doubt want them to stay on. Like any other business, it costs far less to retain an existing good customer than acquire a new one, with no guarantee that they will be as good as the customer you already had. Click here to download an example Renewal Letter
Towards the end of the tenancy, send out a letter asking them whether they wish to renew their tenancy. Make it clear to them that because they have been good tenants you have decided not to increase the rent.
End of Tenancy Letter - This letter is for use when you have no intention of offering a renewal at the end of the tenancy, and want the tenants to leave. (If you haven’t already served a s21 notice then serve one with this letter).
To minimise any potential disagreements it is best to have an end of tenancy procedure. As part of this procedure, you provide your tenants with a check-list of things they must do in order to secure the full return of their deposit.
End of Tenancy Checklist - At the end of a tenancy there are always issues around handing back the tenants deposit. The tenant expects to have their whole deposit returned. Meanwhile the Landlord feels justified in making deductions because the property has not been handed back in a proper state.
Section 21 Notice - A section 21 notice must be issued to a tenant before you can apply to the court for a possession order. This is even the case if the tenancy agreement has come to an end. So for example, if your tenant hasn’t left at the end of the tenancy then you have to issue a s21 notice and then wait 2 months before you can pursue the matter through the courts.
Therefore it is best to issue the Section 21 notice at least 2 months before the end of the tenancy so that if they don’t leave, you can take them to court straight away because the 2 months notice period would have lapsed at the same time the tenancy contract ended.
The tone of the Section 21 notice can be quite harsh and formal so it is best to accompany it with a letter to ‘soften’ it a little. Only send this letter and S21 notice after you have spoken to the tenant to find out whether they wish to renew their contract or not and they have confirmed to you that they wish to leave.